Streamline Your Hiring Funnel with Petrova's ATS

As an interviewer using Petrova ATS, your journey is designed to streamline the hiring process, from setting up a job to making final hiring decisions. Here's a step-by-step walkthrough of your journey and explanations of the features and options available at each stage.

Step 1: Job Setup

The first step is creating a job posting. You can get detailed info regarding it go through our article for it:

https://blog.petrova.io/posts/petrova-ai-job-creation-guide

Step 2: Monitoring Applications

Once the job is live, candidates start applying. On your dashboard, you'll see an overview of key metrics:

• Total Applicants: The total number of candidates who have applied (e.g., 95).

• AI Shortlisting Rate: The percentage of candidates shortlisted by AI.

• Link Clicks: The number of times your shared link was accessed (e.g., 251).

• AI Interview Completion Rate: Tracks how many candidates completed their AI interviews.

Features:

• Search Bar: Quickly find candidates by name, email, or stage.

• Pipeline Tabs:

  • Shortlist: Candidates who passed AI CV screening.

  • Schedule: Candidates ready for interview scheduling.

  • Evaluate: Candidates who completed interviews and are under evaluation.

  • Final Stages: Candidates in the final stages of hiring.

Step 3: Reviewing Candidates

In the "All Applicants" tab, you can view every candidate's application details.

Features:

1. AI CV Score:

   • Each CV is scored by AI based on its match with the job requirements.

   • Example:

     • Rohan Jain: Scored 33% ("Poor Match") and was rejected by AI.

     • Snehal Srivastava: Scored 73% ("Excellent Match") and was shortlisted.

1. Candidate Profile View:

   • View detailed CVs directly in the system.

   • Download CVs for offline review.

2. Manual Overrides:

   • Use the "Force Invite" option to bypass AI rejections for promising candidates and “Follow up Email with AI” for shortlisted candidates.

Step 4: Scheduling Interviews

For shortlisted candidates, Petrova ATS automates interview scheduling.

Features:

• AI Invites: Automatically invite candidates who passed shortlisting to schedule their AI interviews.

• Direct Invites: Manually invite specific candidates to interviews if needed.

Step 5: Conducting AI Interviews

Candidates participate in real-time AI interviews. As an interviewer, you can monitor their progress in the "AI Interview" tab.

Features:

• Track which candidates have scheduled or completed their interviews.

• Review AI-generated insights from completed interviews.

Step 6: Evaluating Results

After interviews, candidates are categorized into:

1. AI Pre-selected:

   • Candidates who performed well in their interviews.

   • Example: Pavan Kumar Gorre was preselected on March 21, 2025.

2. AI Rejected:

   • Candidates who didn’t meet the interview criteria but can still be manually reconsidered.

Features:

AI Score

The aggregate score reflects the applicant's overall evaluation based on their performance in the interview and other assessments.

Behavioral Analysis

• Calm under Pressure: Measures how composed the candidate remains during stressful situations. This applicant scored Strong, showing resilience.

• Engagement Level: Assesses enthusiasm and interaction levels. The candidate scored High, indicating active participation.

• Focus and Clarity: Gauges attention to detail and clarity of thought. The applicant scored Good, signifying adequate focus.

Snapshots

• This section detects suspicious behaviors during assessments, such as using a secondary monitor or switching tabs.

• No secondary monitor or tab-switching was detected for this candidate, indicating a clean and focused evaluation environment.

Interview Summary

• Highlights key strengths and weaknesses:

  • Strengths: Demonstrates familiarity with AI tools like ChatGPT, proactive learning abilities, and adaptability to startup environments.

  • Weaknesses: Indicates reliance on AI for tasks like content creation and lack of specific examples for problem-solving strategies.

Live Interview

• Includes a video recording of the interview along with its transcript for review. This helps recruiters assess communication skills and responses in real time.

Team Notes

• Provides space for recruiters to add observations or feedback based on the evaluation.

Step 7: Final Stages

In this phase, you finalize hiring decisions for shortlisted candidates.

Features:

1. Custom Interviews:

   • Schedule manual interviews for additional evaluation.

2. Hired Candidates:

   • Mark successful candidates as "Hired."

   • Send offer letters directly through the platform.

3. Disqualified Candidates:

   • Move unqualified candidates to the "Disqualified" tab with reasons for rejection.