Welcome to a comprehensive guide on setting up asynchronous video interviews using Petrova AI's powerful platform. Whether you're a recruiter, hiring manager, or business owner looking to streamline your hiring process, this tutorial will walk you through every step to create, manage, and evaluate video screenings effortlessly. From creating job screenings to reviewing AI-powered insights, this article covers all essential features to help you make smarter hiring decisions and improve candidate engagement.

Getting Started: Creating Your First Screening

The journey begins with setting up a new screening tailored to your hiring needs. To initiate this, simply click the plus icon to create a new screening. You’ll be prompted to enter a screening title — for example, “Business Development Representative.” This title helps organize your screenings clearly.

Next, categorize the job correctly. For instance, set the category to “Sales” and choose the workplace type, such as “Remote.” Selecting the job type, like “Full-time,” ensures candidates understand the commitment required.

One of the standout features of Petrova AI is the ability to generate a screening description and a predefined set of screening questions using artificial intelligence. This saves time and ensures that your questions are relevant and targeted. You can review the AI-generated questions, select the ones that suit your role best, and save the screening setup with a single click.

While the default screening type is “Hiring,” Petrova AI also offers a universal workflow, which we will explore later, allowing you to find top collaborators for various business needs beyond conventional hiring.

How Applicants Apply: Seamless Experience for Candidates

Petrova AI provides a user-friendly careers page accessible from the homepage. Here, applicants can browse all available job openings and select the position they’re interested in. Once a job is selected, candidates fill out a form with their details, upload their CV, and submit their application directly through the platform.

This streamlined process makes it easy for applicants to apply and for recruiters to manage incoming applications in one place.

AI-Powered Application Screening: Smarter Candidate Filtering

One of the most innovative aspects of Petrova AI is its ability to automatically screen CVs using advanced AI algorithms. For example, when you receive an application for the Business Development Representative role, the AI evaluates the CV against the job requirements.

If the CV is a poor match, the AI rejects the application and does not move forward with scheduling an interview. This helps save time by focusing only on the most promising candidates.

However, you retain full control. If you believe a candidate deserves a chance despite the AI’s decision, you can override it by clicking the “Force Invite” button. This action moves the candidate to the direct invite tab, allowing you to invite them to interview regardless of the AI’s initial screening.

Scheduling Interviews: Automated and Candidate-Friendly

Once candidates are invited, either automatically or manually, the interview scheduling process is straightforward. You can check the mailbox within Petrova AI to confirm that the interview scheduling link has been sent to the candidate.

Candidates receive an email with a link to schedule their interview. After scheduling, the interview is added to your calendar for easy tracking. The interview link remains disabled until a countdown timer reaches zero, ensuring candidates start their interviews at the designated time.

Direct Invitations: Skip the CV Screening When Needed

Sometimes you want to invite applicants directly to an AI interview without screening their CVs first. Petrova AI allows you to do just that. From the job dashboard, click the “Invite” button, and choose whether to send an email invitation or share the interview link directly.

You can customize email templates and thank-you pages to reflect your company’s tone and branding, creating a personalized experience for each candidate. This feature is especially useful for reaching out to referrals, passive candidates, or collaborators.

Additionally, Petrova AI handles AI-powered follow-ups automatically, keeping candidates engaged and ensuring smooth communication throughout the interview process.

Understanding the AI Interview Process

When the countdown timer hits zero, candidates click the “Join Now” button to access the interview page. The first step is an important pop-up that displays interview instructions. Candidates must read and confirm compliance before proceeding.

For applicants who accessed the interview via a scheduling link, personal details are already known, so they won’t see the small form that new users must fill out.

The interview itself consists of a series of questions displayed on the screen. Candidates read each question, record their responses, and submit them one by one until all questions are answered. Upon completion, candidates are taken to a thank-you page confirming that the process is finished.

Post-Interview Insights: Data-Driven Hiring Decisions

After the interview, Petrova AI provides detailed insights and hiring signals to help you evaluate candidates effectively. When you click on a specific job, such as Business Development Representative, you can review the results broken down into two categories:

• AI Pre-Selected: Candidates recommended for further review based on strong potential.

• AI Rejected: Candidates who may not be the best fit, allowing you to focus on more suitable applicants.

If you want to bypass the AI’s decision, you can manually move any candidate to the next stage, ensuring you have ultimate control over your hiring pipeline.

Diving Deeper: The Interview Insights Page

The insights page is a powerful feature offering a comprehensive overview of each candidate’s interview performance. Key elements include:

• AI Score: A thorough evaluation based on video responses, facial expressions, and speech patterns.

• AI Interview Summary: Key takeaways and highlights from the candidate’s answers.

• Candidate Videos: Visual review of responses to assess tone, confidence, and communication skills.

• AI-Generated Transcripts: Text-based records of the entire interview for easy reference.

• AI Snapshots: Alerts highlighting any suspicious behavior during the interview.

For team collaboration, you can leave comments and notes for your colleagues directly on the insights page. Sharing the insights with team members is simple, facilitating real-time discussions and decision-making.

Managing the Hiring Pipeline and Next Steps

Petrova AI takes care of all logistics related to follow-up interviews. If you require customized interviews for certain candidates, you can change their status to “Custom Interview” and tailor the process accordingly.

When ready to finalize decisions, move candidates to either “Hired” or “Disqualified” based on their interview outcomes. This clear pipeline management helps keep your hiring organized and efficient.

Conclusion: Streamline Hiring with Petrova AI’s Async Video Interviews

Petrova AI offers a comprehensive and intuitive platform for managing asynchronous video interviews, empowering businesses to hire smarter and faster. From creating job screenings to leveraging AI-powered insights and managing pipelines, every step is designed to simplify recruitment and improve candidate engagement.

Whether you’re hiring full-time employees, seeking collaborators, or exploring new business partnerships, Petrova AI’s flexible workflows and powerful automation features provide the tools needed to make data-driven decisions with confidence.

For anyone looking to modernize their hiring processes, embracing asynchronous video interviews with Petrova AI is a game-changer. If you have questions or need assistance, remember that live chat support is available to guide you every step of the way.